Your request may have been queried due to lack of some information (variances in dates of birth, hire, inconsistence of the salary details) or documentation.
You are advised to contact the Human Resource Officer of your vote of retirement who has access to workflow information on the IPPS to inform you of the required information which you need to provide to expedite the process.
At the time of decentralizing pension processing, all unpaid gratuity and pension arrears were compiled in schedules which were submitted to MoFPED. You are advised to contact the HRO of your retirement vote to fill the arrears form who will then send it to MoFPED. Upon availability of resources, MoFPED will send the funds to the vote for payment to the claimant.
Payment of pension is based on a formula which considers one’s length of service in number of months, their last annual salary at the time of retirement and the pension fraction, 1/500. Revalidation of pension is usually done when there is enhancement of salary levels for serving officers. You are advised to contact the HRO to confirm whether or not you are being under paid. In case it is established that you are under paid, the vote will correct the payment amount and also process arrears arising out of under payment.
A life certificate is a document that a pension fills and signs annually to inform the paying vote that the pensioner still lives. It is filled by all pensioners but emphasis is usually put on those who have earned pension beyond 15years. The life certificate is presented to the vote of retirement.
The respective vote of the retiree is responsible for the payment of all pension and gratuity arrears.
Access to pension files in the custody of the Ministry of Public Service can only be grated to the respective vote of the retiree. Currently all pension files are being accessed to allow electronic access to.
Processing of retirement benefits involves the following steps:
Note: With full decentralization coming, all these steps would be concluded at the respective votes except for the calculation which will remain at the Pension Authority, the Ministry of Public Service.
Processing of retirements plan can take a day if all records of the retiring officer are accurate and readily available.
Deceased employee benefits are paid only to legal representatives designated as Estate Administrators. These are expected to have obtained letters of administration from the High Court and to have opened up an Estate account to which the payments would be made.
For officers that may have served less than 10 years, a death gratuity is paid as a one off while for those that served for more than 10 years, a death gratuity is paid and monthly pension is also paid to the survivors for 15 years (this is applicable for those deaths that occurred on or after 24th March 1994). Upon the elapse of 15 years, this benefit is automatically stopped.
Where a pensioner dies before earning pension for 15years, the survivors earn a survivors’ benefit for the remaining part of the 15years after which it also stops automatically.
Gratuity is an advance payment from pension at the rate of 1/3 of the annual pension at retirement multiplied by a factor of 15 in accordance with regulation 20 of the Pension Regulations of the Pensions Act Cap. 286.
Pension is the periodic regular(monthly) payment made to a retiree who served for at least 10 years prior to retirement or to an officer who retired on abolition of office having been confirmed in the service. On the contrary, Judges and Justices qualify for pension after serving for 1 year.
The requirements for early retirement are having 10 consecutive years of service and being atleast 45 years of age. It should be noted though that early retirement granted takes effect in the subsequent Financial Year when it is budgeted for.